People Experience Specialist

We are looking for an experienced specialist who will take ownership of business travel organization, office space management, corporate events, and employee experience. This role offers a high level of autonomy, diverse hands-on tasks, and a direct impact on employee comfort and engagement. You will be responsible for managing international business travel (flights, accommodation, visas, insurance), coordinating office infrastructure, organizing corporate events, and developing internal communications and company culture.

Responsibilities

Travel Management

End-to-end coordination of employee business travel, including:

• Selection and booking of flights;
• Arrangement of accommodation;
• Booking of airport transfers and local transportation;
• Coordination of visa support (if applicable);
• Arrangement of travel insurance (if applicable);
• Preparation of detailed travel itineraries provided to employees prior to their trips.
• Advising employees on travel-related matters;
• Liaising with travel agencies and service providers;
• Monitoring travel budgets and optimizing travel expenses;
• Processing and overseeing business travel requests and related documentation;
• Maintaining the company Travel Policy and ensuring compliance.

Workplace Experience

• Coordinating office seating;
• Maintaining up-to-date office floor plans and managing workspace allocation;
• Organizing parking arrangements and managing employee parking privileges.

Employee Experience

• Manage internal communications;
• Organizing employee recognition and celebrations for birthdays and significant life or work milestones (work anniversaries, weddings, childbirth, etc.);
• Coordinating welcome gifts for new employees;
• Implementing and maintaining employee recognition programs;
• Monitoring market best practices in corporate culture, employee engagement, and internal events.

Corporate Events

• Creating and maintaining the company’s corporate events calendar;
• Coordinating events from concept to execution;

• Team-building activities;
• Corporate parties and celebrations;
• Special events;

• Sourcing venues and vendors;
• Managing tenders and negotiating costs and partnership terms;
• Approving budgets and overseeing contracts, invoices, and event-related expenses;
• Collecting feedback following events and employee engagement initiatives;
• Collaborating with the Marketing team to distribute branded materials and corporate merchandise at events.

Requirements

Experience

• 3–5+ years of experience in Travel Management, Office Management, Event Management, Employee Experience, HR Operations, or a similar administrative role.
• Proven experience organizing international business travel incl. coordinating flights, accommodation, visas, insurance, and travel documentation.
• Familiarity with travel booking platforms and travel agency collaboration.
• Proven track record of planning and delivering corporate events of varying sizes.
• Experience managing budgets, vendors, contracts, and procurement processes.
• Experience working in fast-paced environment is a strong advantage.

Skills

• Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent attention to detail and ability to coordinate complex logistics.
• Strong negotiation and vendor management skills.
• Budget planning and cost optimization experience.
• Excellent communication skills.
• Ability to work independently and proactively solve problems.
• High level of service orientation and employee-centric mindset.
• Strong interpersonal skills and ability to build positive relationships across all levels of the organization.

We offer

• Competitive remuneration.
• Convinient location in Limassol.
• On-site meals (breakfast and lunch).
• Relocation to Cyprus, visa support.
• Opportunities for professional growth.
• Friendly working environment.